The types of personal information (including historical information) we collect include your name, contact details, identification information, organisation, positions held, information in forms you submit, payment details and enquiry/complaint details. We also collect metering data and personal information about your interactions and transactions with us, including any contact we have with you by telephone, email or online.
We may collect your health information or organisational affiliation to determine your eligibility for specific discounts, services or treatment (e.g. hardship). We will check that you have consented prior to collecting, using or disclosing your sensitive information, unless the collection of the information is required or authorised by law. Sensitive information is information or an opinion about an individual’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs or afﬁliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, criminal record, genetics, biometrics or health.
Some personal information is collected under laws including a range of energy industry laws applicable to us. For example, we are required to record information we are provided about customers on life support as these customers have a special need for continuity in their power supply.
This information is collected in a variety of ways, including by way of personal contact such as business activities and events, as well as mail, telephone, email and online. Please note that our websites do not provide systems for secure transmission across the internet, except where indicated. We may monitor and record your communications with us (including email and telephone) and operate video and audio surveillance devices in our premises for purposes including security, record-keeping and training.
We may also collect and use personal information available from other AGL Group companies, from public sources such as telephone listings, and from other third party sources including where it is necessary to identify customers. For example, builders and real estate agents may provide details of new occupants and tenants who are using gas and/or electricity.
We may not be able to do these things without your personal information. For example, we may not be able to provide our services, communicate with you or deal with your enquiries.
We may also use and disclose your personal information in connection with acquisitions or potential acquisitions of our business.
We also use your personal information to promote and market products and services to you, including through telephone and electronic methods such as email, SMS, websites and mobile apps. This is to keep you informed of products, services and special offers and may continue after you cease to acquire services from us.
If you do not wish us to contact you to promote and market products, services and special offers (whether it be through electronic methods or otherwise), or if you have subscribed to any of our newsletters or subscriptions and no longer wish to receive such communications, please call 131 245.
We may exchange personal information with:
(a) service providers and specialist advisers who have been contracted to provide installation and maintenance, meter reading, administrative, financial, research, archival, auditing, accounting, customer contact, sales, legal, business consulting, banking, payment, credit management, debt collection, delivery, data processing, data analysis, information broking, research, marketing, investigation, website, technology or other services;
(b) other energy retailers for example in connection with migrating your services or where we are a service provider to them;
(c) the Australian Energy Market Operator (AEMO) which manages energy supply, demand and capacity in accordance with applicable regulation;
(d) insurers, lawyers, courts, tribunals and regulatory authorities (including the Australian Tax Office) as required or authorised by law or in accordance with their reasonable information requests;
(e) insurance investigators; or
(f) your representatives and anyone else authorised by you, as specified by you or the contract.
4. Additional information for particular individuals and contexts
We may exchange your personal information with debt buyers and any relevant loyalty program partners.
In some cases, customers are introduced to us by third party introducers such as sales partners and energy comparison services. We may collect your personal information from those parties.
We may also collect information about your use of our products and services through means such as devices like Smart Meters and Solar Command. With these devices, we are able to remotely collect and provide you with detailed data regarding energy usage and usage times. This gives you and us the ability to monitor your usage, see trends and forecasts, set alerts, diagnose issues, compare usage to similar properties, reduce environmental impacts and identify product and service improvements. We may also give you the ability from time to time to connect ‘smart appliances’ to provide appliance-specific usage data. If you do not wish us to contact you to promote and market products, services and special offers, you can opt out as described in Section 3 of this Policy. We may also use de-identified usage data for a range of purposes including network planning and product and service development and improvement.
If our metering business Active Stream provides Smart Meter services where you are a customer of an energy retailer other than AGL, we are subject to greater restrictions on our ability to disclose your personal information to other AGL companies unless we obtain consent or another exception applies.
Please see your customer terms and conditions for further terms relevant to your privacy. If you apply for or obtain services from us on credit, then our Credit Reporting Policy may be relevant to you.
We operate a range of online services to provide information and services. These include our websites (e.g. agl.com.au), mobile apps, email and social media profiles (Online Facilities).
Our Online Facilities may use ‘cookies’ from time to time. A cookie is a piece of information that allows our system to identify and interact more effectively with your device. The cookie helps us to maintain the continuity of your browsing session and remember your details and preferences when you return. You can configure web browser software to reject cookies however some parts of our websites may not have full functionality in that case.
If you are considering sending us any other personal information through our Online Facilities or other electronic means, please be aware that the information may be insecure in transit, particularly where no encryption is used (e.g. email, standard HTTP). We are subject to laws requiring us to protect the security of personal information once it comes into our possession.
Our Online Facilities may contain links to third party websites or services. We are not responsible for the privacy practices or policies of those sites or services.
If you are a shareholder of one of the companies within the AGL Energy Group, you may be required to provide us with your tax ﬁle number, which is kept securely on the relevant share register. In accordance with Australian tax laws, we may provide certain advice to the Australian Tax Ofﬁce, including dividend information. We may also collect details of your investment including dividends paid. We are required or authorised to collect certain information about shareholders under laws including the Taxation Administration Act and the Corporations Act. We collect, use and disclose your personal information to manage your investment with us and provide shareholder services.
Section 173 of the Corporations Act 2001 describes the circumstances in which our companies are required to grant access on request to their share register. The share register sets out all shareholders’ names, addresses and shareholdings. We may provide information from the share register to meet speciﬁc requests such as identifying the top 100 shareholders.
4.4 Job applicants
If you apply for a position with us, we may also collect information about your qualifications, experience, character, screening checks (including health, reference, background, directorship, financial probity, identity, eligibility to work, vocational suitability, drugs/alcohol and criminal record checks). We collect, use and disclose your personal information to assess your application, conduct screening checks and consider and contact you regarding other positions. We may exchange your personal information with academic institutions, recruiters, screening check providers, health service providers, professional and trade associations, law enforcement agencies, referees and your current and previous employers. Without your personal information we may not be able to progress considering you for positions with us.
This section applies to our current and former employees and contractors in addition to the recruitment section above.
We may collect information relating to your current or former employment or engagement including information about your training, disciplining, resignation, termination, terms and conditions, emergency contact details, performance, conduct, use of our IT resources, payroll matters, union or professional/trade association membership, recreation, leave and taxation, banking or superannuation affairs. We are required or authorised to collect your personal information under various laws including the Fair Work Act, Superannuation Guarantee (Administration) Act and Taxation Administration Act.
We collect, use and disclose your personal information for purposes relating to your employment or engagement with us including engagement, training, disciplining, payroll, superannuation, health and safety, administration, insurance (including workcover) and staff management purposes. We may exchange your personal information with your representatives (including unions) and our service providers including providers of payroll, banking, staff benefits, surveillance and training services. Without your personal information we may not be able to effectively manage your employment or engagement.
5. Management of personal information
We realise that your personal information may change frequently with changes of address and personal circumstance. You can help us to ensure that the personal information we hold about you is accurate and up-to-date. Please contact us promptly by a method set out in Section 8 of this Policy to inform us of any changes to your personal information.
We hold personal information electronically and in hard copy form, both at our own premises and with the assistance of our service providers. We implement a range of measures to protect the security of that personal information. We are also required to take reasonable steps to destroy or de-identify personal information when no longer needed for any permitted purpose.
6. Accessing and correcting your personal information
Under the Principles, you may have the right to obtain access to personal information which AGL Energy holds about you and to advise us of any perceived inaccuracy. We will consider any recommendation by you to change or correct information and advise you of the action taken.
My AGL IQ®.
You may also request to access your personal information by contacting us by a method set out in Section 8 of this Policy. Depending upon the personal information you seek, you may be asked:
(a) to complete an Information Request Form
(b) to verify your identity in writing, and/or
(c) if the inquiry involves extensive administration time or resources, to pay a fee. If this is the case, we will advise the likely cost in advance and can help refine your request if required.
Please note that in circumstances prescribed by the Privacy Act, you may be refused access to or correction of your personal information (for example, if providing access would be unlawful or would have an unreasonable impact upon the privacy of other individuals). In these circumstances we are required to provide you our reasons and if you request, make a note of your requested correction with the relevant information.